The department provides funding to the Genetics Graduate Student Association for travel awards. The GGSA manages these funds and disburses them following an application and consideration by a GGSA committee.
If you are traveling on University-related business, regardless of how your expenses are covered, you must complete a travel authorization at least one week prior to departure. The UGA Financial Management System (OneSource) is used to create and submit travel authorizations and travel-related expense reports. Click here for the Quick Start for Travel guide.
Airfare can be charged directly to UGA by an authorized travel agent, but you must complete the travel authorization prior to contacting the travel agent. Alternatively, and after you have submitted a travel authorization, you can be reimbursed prior to travel for plane tickets that you have purchased. You can also be reimbursed prior to travel for registration fees, but meals, lodging, and other travel expenses can be reimbursed only after completion of the trip. Within 45 days of your return, you must complete an expense report in the UGA Financial Management system in order to be reimbursed for your travel-related expenses. Receipts for lodging, meeting registration, airfare (if not previously submitted), shuttle service, taxi, parking, and gas must be submitted with the expense report. Note: During or after travel, you can take pictures to document your receipts and upload them to MyWallet. For instructions on how to do this, please visit the OneSource Training Library at training.onesource.uga.edu.
The departmental accountant (Room B109) can answer questions and assist with travel authorizations and travel-related expense reports.
The Graduate School has limited funds to assist graduate students with travel to present papers at professional conferences within the United States. Travel grant requests to the Graduate School must be submitted through the Graduate Coordinator, and are only accepted for consideration four times per year. The Graduate Coordinator and Graduate Assistant will send these application calls out. Click here for more information.
The Foreign Travel Assistance Program administered by the Office of the Vice President for Research (OVPR) provides assistance in the form of round-trip airfare for travel to foreign destinations specifically to participate in conferences for faculty and graduate students through a competitive process. Click here for more information.